All account holders have the ability to create draft timelines or published timelines. When you create a new timeline, you set the Publish status to either Draft or Published. On the free plan, you can have one draft timeline and an unlimited number of published timelines. Premium plan members can have unlimited draft/unpublished timelines.
Published timelines are listed on the site and all site visitors can view them. They can be indexed by search engines. Draft timelines are not listed on the site.
You can share a published timeline with anyone; they do not have to be a Timetoast user.
Publishing a timeline
You can publish timelines directly from your timeline dashboard page or the timeline edit page.
From your dashboard: Tap or click on the triple dot icon next to your timeline title, then click on or drag the slider from draft to published.
From the timeline edit page: Tap or click on the triple dot icon and click on or drag the slider from draft to published
Sharing your timeline
To share your timeline, tap or click on the triple dot icon in the timeline header and select ‘Share’. This will bring up a window to share or embed. Embedding timelines is available on our premium plans.
If your timeline is published, there will be a public link, which you can copy and share. Anyone with the public link will be able to access the published timeline.
When you select 'Share', this will bring up a window to share or embed the timeline.
Sharing permissions and privacy
If you are a member of a premium account, you can share access in a number of ways.
If you are in a group, you can share a timeline with the rest of the members of a group. Premium account holders can also share their timelines with individual Timetoast users and with members in their account.
Draft/unpublished timelines are only viewable by those granted view access.
You can also see your currently granted permissions in the sharing window. Previously granted permissions can be revoked from the "share" panel too. Just click the "See current permissions" link and revoke the permission you want to remove.
Account-level privacy
If you are a premium account holder, there are additional account-level privacy settings available.
Giving others access to your projects
You can share access to your projects in a number of ways. You can share a published timeline with a public link. In addition, if you are on a premium account, you can share with:
your other account members
another user not in your account
members of a group
Allowing others to edit a timeline
The owner of the timeline can view, edit and delete his/her timelines. Timetoast also enables collaboration on timelines with other people on our premium plans and you can decide who can view and edit your timelines. For more on members, groups and accounts, refer to our article on how people are organized in Timetoast accounts.
When giving others access to your projects, you can choose whether they can view, view and edit or view, edit and delete the timeline that you share. You can also revoke access you've provided through the sharing window. Users given edit access will be able to make changes to the timeline. If only view access is granted, the user can only view and not edit the timeline.
Allowing account holders to publish content
If you are the account holder, you are able to publish your timelines. If you are on the free plan, you are the only account member. If you are a premium plan account holder, you can also choose whether to let account members publish content on the Timetoast platform or not. Publishing content makes it publicly available to site visitors. To view and adjust this setting, visit the Account > Preferences tab.
You can adjust this for each user in your account. In the People tab, you can choose whether a user can publish, can not publish or simply has the default preferences on your account as set in your Preferences.